Last week the Senate Local Government & Taxation Committee approved AIC-sponsored legislation on city records retention. House Bill 443 will likely be up for floor debate and vote in the Senate toward the middle of this week and will be carried on the floor by Sen. Michelle Stennett of Ketchum. The bill passed the House by a vote of 66-1-3.
House Bill 443 would extend to cities the authority that the Legislature has already granted to counties and highway districts to retain permanent records using digital media. House Bill 443 is supported by the Idaho State Historical Society and their suggestions were incorporated into the legislation.
Currently, Idaho law requires cities to retain permanent records in paper form, which can prove to be a challenge with records like commercial building plans that take up considerable space. Retaining these records electronically will be much more user friendly and efficient than keeping them in paper form. For permanent records that are not of historical significance, House Bill 443 would allow these records to be retained using digital media and then the paper original of the record could be destroyed after notice to the Idaho State Historical Society.
House Bill 443 also provides a definition of historical records and requires these records to be retained in paper form in perpetuity, either by the city or the State Archives.
City officials are encouraged to contact members of the Senate to respectfully ask for their support of House Bill 443.