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Process for Submitting AIC Member Initiated Legislation

Posted By Seth Grigg, Tuesday, August 30, 2016

Last year the AIC Board established a clear process for members to submit legislative proposals for consideration as AIC priority legislation. The process is intended to allow for a more inclusive and transparent policy development process. The membership submitted three proposals for the 2016 Legislative Session relating to electronic records retention, unused cemetery lots, and municipal alcohol catering permits. I’m pleased to report that all three of those proposals were adopted by the Legislature and have since become law. Members can submit proposals to AIC staff at any time; however, in order to prepare for the upcoming session, the Bylaws do contain a deadline of October 15. This email is to serve as a resource for those interested in submitting legislative proposals to AIC for possible inclusion in the AIC priority legislative package. Please feel free to contact myself (sgrigg@idachocities.org) or Justin Ruen (jruen@idahocities.org) with any questions. The process for submitting member initiated legislative proposals as well as basic FAQs are presented as follows:

Who can propose AIC sponsored priority legislation?

Proposals for AIC sponsored priority legislation may be brought forward by any of the following association members of groups:

·       AIC Board of Directors,

·       AIC Legislative Committee.

·       AIC Committees, or

·       Elected Officials from One or More Member City.

The Bylaws also allow AIC staff to bring legislative proposals to the Board of Directors at any time. 

When is the deadline to submit a proposal for AIC sponsored priority legislation for consideration?

All policy proposals must be submitted to AIC staff by the close of business on October 15th in order to be consider as part of the AIC Priority Legislative Package. Please submit all legislative proposals via email to Seth Grigg (sgrigg@idahocities.org). You can also contact Seth via phone at (208) 344-8594 questions.

What information must be included with member submitted proposals for AIC sponsored priority legislation?

Legislative proposals submitted to AIC for consideration by an approved sponsor must include the following information:

·       The sponsor (either the name, title, and city of the sponsor or the name of the AIC committee)

·       A brief summary of the proposed legislation in sufficient detail to evaluate the proposal

·       A simple statement of the fiscal impact of the proposed legislation on the state and local governments

·       Draft legislative language

Will AIC staff review membership submitted proposals for AIC sponsored priority legislation?

The Bylaws require association staff to prepare a staff report to assist the Board of Directors and in reviewing priority legislation. The staff report will include the following items:

·       A list of Idaho statutes affected by the proposed legislation,

·       A list of city departments and city officials affected by the proposed legislation,

·       A list of legislative stakeholders both likely to support and likely to oppose the proposed legislation,

·       A statement of the reasons to support the proposed legislation,

·       A statement of the reasons not to support the legislation, including unintended consequences,

·       A brief fiscal analysis of the proposed legislation, and

·       An analysis of the political feasibility of the proposed legislation (likelihood of passage).

Who will review membership submitted proposals for AIC sponsored priority legislation?

The Board of Directors is authorized by the Bylaws to review and evaluate all legislative proposals submitted by the membership for consideration.

When Will the Board of Directors meet to review membership submitted proposals for AIC sponsored priority legislation?

The Board of Directors must meet by the second Friday in November to consider member submitted legislative proposals.

How will the Board of Directors review membership submitted proposals for AIC sponsored priority legislation?

The Bylaws require the Board of Directors to take the following information into consideration when reviewing legislative proposals:

·       The proposed legislation should affect more than one member city,

·       The proposed legislation should benefit more than one member city,

·       The proposed legislation should be within the general realm and scope of city government, and

·       The proposed legislation should be politically feasible.

What is the voting threshold for the Board of Directors to adopt membership submitted proposals for AIC sponsored priority legislation?

The Bylaws require an affirmative vote of two-thirds of the Board of Directors in order to support member initiated legislative proposals.

Why is the voter threshold so high?

Having a two-thirds voter threshold will ensure that only near consensus legislation is advanced, thus preventing major divisions within the membership.

For how long is legislation adopted by the Board of Directors the policy position of the association?

Member initiated priority legislation adopted by the Board of Directors will remain the policy position of the association for one year; however, nothing will preclude unsuccessful legislation from being reconsidered in subsequent years.

When will the membership have the opportunity to review AIC sponsored priority legislation adopted by the Board of Directors?

Association membership will have an opportunity to review and comment on AIC sponsored priority legislation at the fall Legislative Committee meeting, scheduled for Thursday, December 1st in Boise. Members will also have the opportunity to review AIC sponsored priority legislation during the AIC Legislative Committee meeting held in conjunction with the AIC City Officials Day at the Capitol in late January.

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