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Top tags: City Officials' Day at the Capitol 

Call for Nominations for AIC Third Vice President & Process for Board Elections This Year

Posted By Justin Ruen, Monday, May 4, 2020

Anyone interested in serving as AIC Third Vice President needs to be nominated by a city elected official or self-nominated by Friday, May 22 at close of business to AIC Executive Director Kelley Packer at  

The nominee for Third Vice President must be a city elected official from an AIC member city and eligible candidates should be from AIC District 3 or 4.  District 3 includes cities in Adams, Boise, Canyon, Elmore, Gem, Owyhee, Payette, Valley and Washington Counties.  District 4 includes cities in Blaine, Camas, Gooding, Lincoln, Jerome, Minidoka, Twin Falls and Cassia Counties.

Nominating Process

The nominating process begins with the establishment of the AIC Nominating Committee, the structure of which is set forth in the AIC Bylaws. The Nominating Committee will interview candidates for Third Vice President by videoconference on the afternoon of Wednesday, May 27. The Nominating Committee will announce their nomination for AIC Board Officers on Thursday, May 28 and the list will be posted on the AIC website. 

Normally, there would be an opportunity at the conference for nominations from the floor immediately prior to the election, but this year due to the unique situation of holding a virtual conference there will be a deadline for nominations from the floor that must be received by AIC Executive Director Kelley Packer at by close of business on Friday, May 29.  If there are nominees from the floor, these will be posted with the candidate list on the AIC website. 

In the event that a position has multiple candidates, AIC will allow each to submit a video up to five minutes long OR a written statement up to 300 words outlining their biography, qualifications and goals for serving on the board and an email address for city officials to ask each candidate questions.  Candidates must submit their video/written statement and email address to Payton Grover at by close of business on Monday, June 1.  If you need help with the video process, you can reach Payton Grover on her cell phone at 208-908-1341.

Voting for AIC officers will be by each city’s designated voting delegate, which must be designated by Wednesday, May 27 to Payton Grover at  AIC will soon be sending out a notice asking cities to designate their voting delegate, which must be a city elected official who is registered to attend the 2020 AIC Annual Conference.  In the event that AIC doesn’t hear back from a city, the voting delegate will be identified under the following order of priority for city officials registered for the Annual Conference: (1) the mayor, (2) the council president, (3) any councilor.     

The voting delegates have until Monday, June 8 at close of business to submit their votes on the board election to Payton Grover at

Nominating Committee Chair: Immediate Past President Elaine Clegg—Council President, Boise

Nominating Committee Members:

Jeri DeLange, Councilor, Hayden     

Mayor Brian Blad, Pocatello

Councilor Greg Lanting, Twin Falls

Mayor John Evans, Garden City

Mayor Mac Pooler, Kellogg

Council President Mitch Hart, Soda Springs

Mayor Garret Nancolas, Caldwell

To achieve a quorum, the Nominating Committee must have at least three AIC Past Presidents in attendance.  If a Quorum cannot be established the President will appoint three sitting AIC District Directors to serve with the available Past Presidents on the Nominating Committee.

Nomination of Officers: The Nominating Committee is required to select candidates according to a geographic rotation to ensure each of Idaho’s major geographic regions are represented. The AIC Bylaws have established the geographic regions to be:

North: AIC Districts 1 and 2

South: AIC Districts 3 and 4

East: AIC Districts 5 and 6

West: AIC District 3A

About the AIC Board of Directors

The association is governed by a Board of Directors elected annually by the membership. The Board is charged with conducting the affairs of the association on behalf of member cities. Specifically, the Board is responsible for:

·         Advancing the public interest of cities,

·         Building democracy and community within cities, and

·         Strengthening the capacity of municipal government by providing research, education, and training to city elected officials and staff.

The Bylaws establish three types of Board membership: Officers, District Directors, and Past Presidents.

Officers: The Officers of the association consist of a President, First Vice President, Second Vice President, and Third Vice President. Officers are nominated by the Nominating Committee (chaired by the Immediate Past President and consisting of all Past Presidents serving on the Board) and elected by the full membership at the Annual Conference. Officers are nominated to maintain balance between Idaho’s four geographic regions. The Officers of the association also serve as members of the Board Executive Committee.

District Directors: Two District Directors are elected from each of the seven AIC districts at regional spring district workshops. Each District Director serves for staggered two-year terms.

Past Presidents: Past Presidents of the Association who have served continuously in city elective office may continue serving as voting members of the Board. The four most recent past presidents also serve on the AIC Board Executive Committee.

Executive Committee: The Executive Committee has general supervision over the affairs of the Association between Board meetings. The Executive Committee is also responsible for overseeing and evaluating the performance of the Executive Director.

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Idaho Rebounds: Gov. Little outlines new plans in path to prosperity

Posted By Justin Ruen, Friday, April 24, 2020

Governor Brad Little announced new plans today to help Idaho rebound from the economic impacts of coronavirus.

“Idaho will be better positioned for a strong economic rebound because of the difficult changes we are making in the short-term,” Governor Little said. “Like everyone, I want our economy back up and running as soon as possible, but we simply cannot open everything all at once and reverse the good work we have done collectively over the past month to slow the spread of coronavirus. We have a plan to reopen our economy in stages, consistent with direction from the President.”

The Governor’s Office created Rebound.Idaho.Gov a new online resource for Idahoans to track the state’s progress in reopening the state’s economy in stages to ensure a strong economic comeback.

The plan will occur over four stages and sets forth specific criteria for Idaho to meet before moving into each of the four stages, as well as business protocols that must be followed for certain business to open up in the various stages.

The Governor also announced the creation of his Economic Rebound Advisory Committee, made up of business leaders across the state. The group will provide recommendations that work to rebuild employee and consumer confidence, provide for business stability and growth, and eventually business promotion and attraction.

“The Governor’s Economic Rebound Advisory Committee will provide recommendations for actions that support and drive the success of the safe reopening of our economy and related interests within the state,” said Darrel Anderson, Idaho Power CEO and Economic Rebound Advisory Committee leading member.

Idaho is still under a statewide stay-home order until April 30. Governor Little will make an announcement next week about whether Idaho has met the criteria to enter into the next stage of reopening.


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Guidance on Governor Little's Amended Statewide Stay-Home Order

Posted By Justin Ruen, Wednesday, April 15, 2020

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Governor Little extends statewide stay-home order to April 30 with exceptions

Posted By Justin Ruen, Wednesday, April 15, 2020

Governor Brad Little announced today that he is extending the statewide stay-home order to April 30, with exceptions for operations of formerly “non-essential” businesses, facilities, and services and new restrictions related to nonresident travel into the state.

“Idaho will be better positioned for a strong economic comeback because we are making difficult changes in how we live and work in the short-term,” Governor Little said. “The statewide stay-home order is working to flatten the curve and slow the spread of coronavirus in Idaho, but the science tells us if you don’t time these measures right then we could worsen the outcome for citizens’ health and the economy weeks or months down the road.”  

Idahoans should continue to practice all the behaviors they have been doing since March 25, when Governor Little issued the 21-day order.  

However, formerly “non-essential” facilities and services under the order may offer curbside and delivery services between now and April 30.

In addition, Governor Little’s amended order issued today requires out-of-state travelers to self-quarantine in Idaho for 14 days after entering. Those performing essential services or those who live in one state and work or gain essential services in another state are excluded.

Governor Little also said “non-essential” businesses should prepare to reopen after April 30 as long as they prepare operational plans over the next two weeks to maintain social distancing for staff and patrons; provide adequate sanitation and protective coverings for employees, vendors, and patrons; offer curbside and pickup delivery; limit number of people in business at a time; and direct flow of people in the operation.

This excludes some “non-essential” businesses where people simply cannot safely social distance, such as nightclubs, bars, and restaurants for dine-in; indoor gyms and recreational facilities; hair and nail salons; convention and entertainment centers; and public events and gatherings.

He noted that may not occur if there is an upward trend of severe COVID-19 cases in Idaho between now and April 30.

“Rebounding to an economic recovery will require consumer confidence. Without therapeutics to treat symptoms of coronavirus, without a vaccine, and without herd immunity, consumers want to know businesses will adhere to strict practices to assure their health and safety. We can expect to go through phases of loosening and tightening of these measures until we do. In the meantime, I will continue to push for expanded access to testing,” Governor Little added.

Governor Little will evaluate the order again closer to the end of the month.

“I want to thank the people of Idaho for doing an incredible job protecting their neighbors and themselves by following the statewide stay-home order. We are truly a state made up of people who care for each other,” Governor Little said.

The amended order and other updated informational materials will be available at after 1:30 p.m. MST today.


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A Message from AIC President Suzanne Hawkins: Kelley Packer is AIC's New Executive Director

Posted By Justin Ruen, Monday, April 13, 2020

It is my pleasure to announce that we have hired an extremely talented Executive Director. Kelley Packer will be leading our team starting Monday, April 27, 2020.

Kelley is currently the Division Administrator for the Idaho Division of Occupational and Professional Licenses.  She has served in elected office at both the state and local levels, as a city councilor for the City of McCammon and for three terms in the Idaho House of Representatives.  She currently serves as a civil discourse facilitator for the National Institute for Civil Discourse.

Now more than ever, we are working hard to support all cities throughout the great state of Idaho.  Please help us in welcoming Kelley to AIC!

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After the COVID-19 Pandemic: Safely Restarting Your Buildings' Water Systems

Posted By Johanna M. Bell, Friday, April 10, 2020

To help ensure drinking water safety, the Center for Disease Control (CDC) has developed guidance for restarting building water systems after prolonged shutdowns.

Stagnant, or standing water can cause conditions that increase the risk for growth and spread of Legionella and other biofilm-associated bacteria. When water is stagnant, hot water temperatures can decrease to the Legionella growth range (77–108°F, 25–42°C). Stagnant water can also lead to low or undetectable levels of disinfectant, such as chlorine. The CDC urges building operations staff to ensure water systems are safe to use after a prolonged shutdown to minimize the risk of Legionnaires’ disease and other diseases associated with water.

The Idaho Department of Environmental Quality (IDEQ) is looking into additional guidance on this topic from other sources.  Look for more information in the future on the IDEQ COVID-19 website, under Drinking Water.

Staff Contact: Tyler Fortunati, MSIH, REHS; IDEQ Drinking Water Bureau Chief

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New Water Right Petition with Municipal Reuse Implications for Idaho Cities

Posted By Johanna M. Bell, Friday, April 10, 2020

The Idaho Department of Water Resources has provided notice to the Association of Idaho Cities regarding issues raised by a recent Petition by the Riverside Irrigation District.   

On February 24, 2020, Riverside Irrigation District (“Riverside”) submitted a Petition for Declaratory Ruling Regarding Need for a Water Right to Divert Water Under Reuse Permit No. M-255-01 (“Petition”) to the Idaho Department of Water Resources (“Department”).  Riverside petitions the Department for a declaratory ruling as to the applicability of Idaho Code § 42-201(2) to Reuse Permit No. M-255-01 (“Permit”).  Petition at 3.  The Idaho Department of Environmental Quality issued the Permit to the City of Nampa (“City”) on January 21, 2020.  The Petition alleges that under the Permit, the City intends to deliver reuse water to Pioneer Irrigation District (“Pioneer”) and that Pioneer intends to supply the reuse water to its patrons.  Id. at 2.  Riverside seeks a declaratory ruling that:

1)  Pioneer cannot divert or accept reuse water from the City or apply the City’s reuse water to land in the Pioneer boundaries under the reuse Permit without first obtaining a water right.


2)  Any attempt by Pioneer or the City to divert water under the Permit to Pioneer without first applying for a water right is in contravention to Idaho law.                              

Petition at 3.


            The Petition may be viewed at any IDWR office or online at:


The Department’s Rule of Procedure 400 states that any person may petition the Department “for a declaratory ruling on the applicability of a statute, rule or order administered by the agency.”  IDAPA  The Department’s Rule of Procedure 401 requires the Department issue notice of the Petition “in a matter designed to call its attention to persons likely to be interested in the subject matter of the petition.”  IDAPA  The Department is in the process of publishing notice in the Times News, Post Register, Lewiston Tribune, and the Idaho Press Tribune. 

The Director will address Riverside’s Petition through a formal contested case proceeding.  The deadline to file petitions to intervene is April 23, 2020. 

A copy of the notice can be found on the IDWR's website.

Please contact AIC staff Johanna Bell ( or attorney Jerry Mason ( with any questions.

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FY 2021 Budget Calendar Available—Update on Budget Manual & Other Issues

Posted By Justin Ruen, Thursday, April 9, 2020

The FY 2021 Budget Calendar has been completed and can be downloaded by clicking the link at the bottom of this blog post.  We know that city officials are eagerly awaiting the completion of the FY 2021 Budget Manual and wanted to provide an update on the status of that project.

Make sure to be aware of the first budgeting deadline that is coming up soon: Thursday, April 30, 2020, which is the deadline to notify the county clerk in writing of the date, time and location of the city’s budget hearing for the upcoming fiscal year.    

Like everybody else, AIC staff have been handling a lot of work on the Coronavirus that has been essential, but that means we have had less time to focus on the budget manual than we would in a normal year.    

Because of the downturn in the economy, it is critically important that we have as much information and analysis as possible when making our projections for revenue sharing and highway distribution account.  The Idaho Division of Financial Management will have a new economic forecast out at the end of April that will be an important resource.  We will also have the April sales tax numbers that will show more of the impacts.  Without these, our projections would be little more than blind guesses, so the release of the budget manual will likely be delayed until mid-May.  We appreciate your patience and understanding! 

We know that people have questions about what impacts the economic downturn may have on revenue sharing and what generally could happen so they can begin preparing.  In the Great Recession, total revenue in the State Distribution formula declined about 17% from the high in 2007 and total revenue in the County Distribution formula declined about 18%, as shown in the chart below. 

Revenue Sharing During the Great Recession
FY '07 FY '08 FY '09 FY '10 FY '11 FY '12
Revenue Sharing State Dist. $43,585,823 $43,027,050 $38,632,502 $36,235,878 $37,002,554 $39,040,180
Year Over Year % Change 98.72% 89.79% 93.80% 102.12% 105.51%
% Change From FY'07 88.64% 83.14% 84.90% 89.57%
FY '07 FY '08 FY '09 FY '10 FY '11 FY '12
Revenue Sharing County Dist. $25,555,616 $25,199,943 $22,402,704 $20,868,610 $21,410,763 $22,707,763
Year Over Year % Change 98.61% 88.90% 93.15% 102.60% 106.06%
% Change From FY'07 87.66% 81.66% 83.78% 88.86%


In addition, it’s very likely that cities will see meaningful declines of potentially 15% to 20% in their Highway Distribution Account revenue due to lower state fuel tax revenues as a result of decreased travel under the Stay-Home Order.

It may be necessary for cities to look at holding back spending in the remainder of the current Fiscal Year based on the potential impacts.  Each city needs to look at its fiscal condition and determine their ability to weather the economic downturn and have a robust conversation between the elected officials about the appropriate path forward. 

Less disruptive forms of holding back spending can take the form of leaving open positions vacant or holding off on budgeted capital purchases.  But, economic downturns often mean that public agencies have much greater purchasing power for construction projects if they have the revenues available and these projects can provide great benefits in local communities by keeping people employed. 

Thanks for all you do on behalf of Idaho cities.  If you have any questions about budgeting issues, don’t hesitate to email Justin Ruen at

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PLEASE SHARE: Current State of Idaho COVID-19 Guidance for Idaho Utility and Public Works Departments and Staff

Posted By Johanna M. Bell, Thursday, April 9, 2020
On April 8th, 2020 the Idaho Department of Environmental Quality (IDEQ) issued new guidance for drinking water systems on COVID-19 regulatory flexibility and compliance assistance.
This memo supersedes previous guidance until changed.
AIC recommends our members refer to the IDEQ site for future updates.
Please note that this memo provides examples of specific program regulatory flexibility that IDEQ is now exercising for air quality, water quality, and waste management and remediation.  We recommend that it be shared widely within your Utility and Public Works departments and staff.

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Tips for Running Effective Virtual Meetings

Posted By Justin Ruen, Wednesday, April 8, 2020

Many Thanks to the Idaho Association of Counties for Developing this Document and Sharing it with Us!

In light of Governor Little’s proclamation authorizing city councils and other local governing boards to hold public meetings via teleconferencing or web conferencing, AIC has developed tips for cities to assist in conducting virtual public meetings. Please consult with your city’s IT professionals in identifying a solution that meets your needs as well as your city attorney to ensure compliance with Governor Little’s proclamation and the Idaho Open Meeting Law.

Public Trust

Government transparency, especially open meetings, is a fundamental principle of American democracy. Idahoans expect government business to be conducted in an open and transparent manner. This is especially true in circumstances like we find ourselves in today. The Governor’s proclamation in no way relieves cities of their legal obligation to comply with the Idaho Open Meeting Law. Fortunately, we live at a time in which public meetings can be easily broadcast to the public using accessible web conferencing solutions and a laptop or cell phone.

Web and Teleconferencing Solutions

Where possible, use a web conferencing platform to live stream your city council meetings. Popular programs include Zoom, WebEx, GoToMeeting, and Adobe Connect. Those of you that use Google’s G-Suite or Microsoft 365 may already have access to services like Google Hangouts Meet  or Microsoft Teams and may not need to purchase additional software. Many of these services offer a free trial period for you to test the software program before subscribing.

These web conferencing solutions offer the ability to include a video feed of the meeting, a call-in number for those that do not have access to the internet, the ability to publicly present information (documents, spreadsheets, presentations, etc.), and a “raise your hand” or “chat” feature allowing participants to request an opportunity to speak. A comprehensive software package offers the most features to provide general access for the public in a virtual setting. These services also allow governing board members to fully participate in the meeting from a remote setting. In order to use these web conferencing software solutions, you will need a webcam and a microphone. Most laptops, tablets, and smartphones have a built-in webcam and microphone.

Where web conferencing solutions are not available, make a conference call number available for the public to listen in to the meeting. Please make sure that the teleconferencing service you use has enough capacity to accommodate the public to participate. This is important because some teleconferencing packages limit the number of individuals that can call in to a meeting.

Public Notice

You should update your meeting notices to include a notice that public meetings will be conducted virtually using web conferencing and teleconferencing. The meeting notice should also include a link to the web conferencing website that the public will need to enter into their web browser to view the online meeting web stream as well as the conference call number and passcode for audio streaming. While web conferencing or live streaming is not required, teleconferencing is. If you use web conferencing, be sure to include basic instructions for participating in the public meeting via web conference.

Example of language to be included in meeting notices:

In accordance with Governor Little’s stay at home order and proclamation allowing public meetings to be conducted remotely, the meeting will be conducted entirely remotely and live streamed on the [INSERT NAME OF CITY] website using [INSERT NAME OF WEB CONFERENCING SOFTWARE]:

The live meeting can be viewed here [INSERT LINK TO WEB CONFERENCE ROOM]

To participate via web conferencing: [INSERT LINK TO WEB CONFERENCE ROOM]

To participate or listen via telephone dial 1-XXX-XXX-XXXX, then enter passcode XXX XXX XXX

Instructions for participation in the meeting can be found at [INSERT WEBSITE TO VIEW INSTRUCTIONS TO PARTICIPATE IN THE MEETING]

Starting your meeting

1.      Ask users to mute from their end, if possible.

2.      Explain the agenda and chat/question options to attendees.

3.      Ask speakers to announce themselves before speaking. (You can ask this of members of the public who decide to speak during a public comment portion, just as you would in a regular meeting.)

Meeting Security

The default settings of some web conferencing solutions are set to allow any participant to share information, including their screen and audio. Please work with city IT staff to ensure that settings which allow any participant to share their screen, control the meeting, or otherwise speak and disrupt the flow of the meeting are turned off. Most web conferencing solutions have settings which prohibit participants from taking over a virtual meeting. Your IT professional should be able to help you access these settings and set up your virtual meeting room to allow for an appropriate and safe open meeting. For those of you that do not have professional IT staff, these settings can be accessed under the “settings” or “preferences” of your account. Once you access your account settings, look for settings related to video, screen sharing, and audio and disable any options that allow for participants to share their screen, control the meeting, or otherwise access the meeting in a way that would not be permitted in a physical meeting. Also look for settings that prevent participants from broadcasting their screen or video feed prior to the meeting beginning. Additional platform specific security guides can be accessed using the links below:



Microsoft Teams 

General Tips

 Don’t attempt to achieve total proficiency before using, try it and work out the bugs as you move along.

 Know that you’ll get better each time you use it. Test the web conferencing software program or conference call number before your meetings and become familiar with differences between programs.

 Do tests to ensure all can hear and it can be recorded by your clerk.

 Allow for a little extra time to conduct the meeting, you may or may not need.

 Accept that mistakes may happen with first time use but you can’t correct those mistakes if you don’t formally use it.

 Take 30 minutes before the meeting starts to practice video, audio, muting and unmuting, screen sharing, presenter sharing, chatting and questions.

 Use video, if possible, to keep people’s attention.

 Complete test runs with those presenting to make participants comfortable.

 Make sure security features are enabled to prevent participants from taking over the meeting.

 Have an agenda and script that include when presenters will need control and when to unmute attendees for questions and comments.

 Complete test runs to make participants comfortable.

 Do test runs with 2-3 people to make it manageable before conducting in larger group.

 Remind participants to mute unless speaking to eliminate background noise.

 Verbally identify yourself before speaking.

 Take a roll call vote for all motions/actions.


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